The Best Fitness Software for Gym Owners and Personal Trainers

Learn more about how to find the right fitness software for gym owners and personal trainers, why you need it and how it will make your life easier.

Table of Contents

Why your Gym needs Dedicated Fitness Software

As a gym owner, you likely have a lot on your plate.

You’re responsible for keeping your members happy and healthy, leading classes, ensuring all equipment is in working order, hiring staff, and much more.

The last thing you need to worry about is the administrative chores involved in running an efficient business.

That’s why gym management software exists—it automates many of these tedious tasks so that you can focus on what matters most: growing your business and taking care of your clients.

Best Fitness Software for Gym Owners
©Daniel Igdery

In this guide, we’ll help you learn how to select the best fitness software for your gym or health club.

We’ll also walk through some commonly asked questions about the software including pricing and features so that when it’s time to buy, you can make the right choice.

Choosing the Right Fitness Software

In today’s digital age, software is how many business owners track information.

When you’re running a gym, fitness software can be an especially helpful tool. If you have your own gym and are looking for the right software to use, here are some important things to keep in mind:

Look for a product that has a mobile app

Many gyms offer personal training and group classes, so it’s crucial that you have access to your schedules on the go! Look for products that offer apps or other ways of accessing information through mobile devices.

Don’t use software that is too complicated

Look for something that is easy-to-use and user-friendly. Having confusing or hard-to-navigate software could cause more issues than it solves.

Find a product with a free trial

Look for a product with a free trial so you can try out the features before buying it.

We recommend trying out at least two different programs before making your final decision.

Learn more about Virtual Reality Fitness Apps

Manage Staff, Members and Classes with Gym Management Software

Gym management software is an all-in-one solution for gym owners, letting you manage memberships, staff and your finances.

You can also use it to customise its mobile app for your members, automate emails, track attendance and create reports.

Membership Management

This type of software gives you the ability to manage memberships and process membership payments.

Some apps let you set up direct debit payments from bank accounts or credit cards.

Other features include creating member profiles that include payment terms and billing information; tracking rewards programs; creating referral programs; and managing renewals.

Fitness Software for Gym Owners to keep members happy
Stay fit ©Max Libertine

Staff Management

Use this software to manage gym staff schedules, payroll and shift planning.

Some systems let you register training courses for staff members as well as conduct employee evaluations by retail or sales goals — or even by how much water they’re encouraging customers drink per day.

Finance Management

Many gym management tools offer accounting features such as invoicing, account receivable/payable functions, purchase order creation, inventory tracking and profit margin analysis tools.

These features usually integrate with other financial applications like QuickBooks Online or Microsoft Excel.

You can easily view financial reports from your desktop computer or smartphone on the go during your pre-workout jog around the park.

What is Fitness Software for Gym Owners and Personal Trainers?

Fitness software is an all-inclusive category of software that’s designed to help gym owners and personal trainers run their businesses.

It can do everything from helping you manage client information, schedule appointments, track attendance, collect payments, run payroll for your staff and more. There are even some programs that offer additional perks like nutrition tools and fitness assessments.

Why is Fitness Software for Gym Owners and Personal Trainers Useful?

Fitness software for gym owners and personal trainers is often a comprehensive platform that has the ability to:

  • Organize your members, including all contact details and their membership status, by grouping them into lists.
  • Plan sessions, classes and training programs with various exercise types.
  • Organise employees’ schedules and track the amount of hours they have worked.
  • Keep track of your finances—including invoices, payments, subscriptions and revenue reports—in one location.
  • Manage members’ details such as birthdays and other important events related to their fitness journey in an easy way.

Since this is a relatively new type of product, it’s hard to come by an affordable option that offers all these features at once. However, there are some options on this list that give you most features at a reasonable price (such as Glofox’s pricing plans).

Benefits of Fitness Software for Gym Owners and Personal Trainers

Fitness software has many benefits for both gym owners, personal trainers and their members.

It is a cost effective way to manage your gym and your members while allowing you to have all of the tools you need in one place. It can be used from multiple devices, which means that you are able to manage your gym, personal training and your members at any time or place.

Fitness software is even expandable so it’s the only piece of software you will ever need for your fitness business.

Man working out
Keep your members motivated ©Aikomo Obiyeme

Here are some features that they offer:

  • Member management – keep track of all of their membership details including contact details, their joining date and payment details
  • Session management – Create sessions with just a few clicks
  • Booking system – allow members to book sessions online
  • Calendar sync – access our calendar on other systems including Google Calendar and Outlook 365

Gym management software helps gym owners to manage different aspects of the business in one place.

As a gym owner, you want to make your life easier.

The good news is that your gym management software can help you with this.

The bad news is that it can be hard to know exactly how to use all the features of your software effectively.

Best Fitness Software for Gym Owners and Personal Trainers

Scroll through and find the perfect fitness software for your requirements.

1. GymBook – A simple gym management app

GymBook is a simple gym management app for personal trainers and gym owners.

You can use it to manage your schedule, clients, workouts, sales, and more.

The interface is intuitive and easy to navigate.

GymBook also features an overview of your performance as a trainer or gym owner (this is useful for knowing your numbers when making annual plans). If you’re looking for an app that’s clean and simple with no frills, then this might be the right one for you.

Pros of GymBook

The app provides everything you need without any unnecessary features.

It syncs all your data so whatever device you’re using has consistent information. For example, if you have a client session in the morning using Gymbook on your iPad and then want to check their progress at lunch from your phone, the notes from the morning will be there readily available on both devices.

Cons of GymBook

GymBook doesn’t give as much detail about each client as other apps do (like diet plans or specific goals).

This means that larger gyms may not find it as useful when working with clients who require more personalization.

2. Trainerize – For Personal Trainers and Small Gyms

Trainerize is a cloud-based personal training software package designed for personal trainers, gyms and fitness studios. It can be used to streamline your business by helping you to manage training programs, class schedules, billing, and more.

What Packages do Trainerize Offer?

Trainerize offers three packages:

  • Personal Trainer + Small Gym
  • Big Gym + Fitness Studio
  • Corporate Wellness

The Personal Trainer + Small Gym package is most appropriate for small group trainers and has the following features:

  • Private messaging
  • Progress tracking (with photos)
  • Prebuilt workouts customized to your clients’ needs
  • Group workout classes that can be broadcast live on Facebook

The cost of this package depends on the number of clients you have.

For 1-3 clients it costs $19 per month, for 4-10 clients it costs $49 per month and for 11-25 clients it costs $99 per month.

3. WellnessLiving – For Larger Gyms

WellnessLiving is a cloud-based software that allows you to manage multiple locations.

What Features does Wellness Living Have?

You can use it to market your business and book clients.

It has auto payment and online store capabilities.

It integrates with other software such as Mindbody and Zapier.

It has good customer support, people who will help you make the most out of the software.

Time tracking, billing, invoicing and payment modules are included but carry an additional cost to them.

How Much Does WellnessLiving Cost?

Fees start at $75 per month.

4. GymMaster – Focusing on Customer Loyalty

What does GymMaster offer?

GymMaster Customer Loyalty Programs

GymMaster allows you to offer your members different levels of membership, as well as rewards for customers who’ve been loyal to you.

You can also issue sophisticated gift certificates and loyalty cards, helping you keep your customers engaged and enthusiastic about your gym.

How Much Does GymMaster Cost?

GymMaster pricing ranges from $10 per month per staff member for their basic plan , with their most popular plan running at $99 a month.

5. WODify – Great for CrossFit Boxes

Own a CrossFit Box? Then this one is perfect for you.

What is WODify?

WODify is a cloud-based gym management software that helps fitness businesses manage memberships, training, and retail sales.

What Does WODify Offer?

It offers clients powerful software to exercise and train at their convenience.

WODify can be accessed anywhere, anytime, and on all devices. WODify gives you the tools and insights to grow your business through simplified member management, online registration services, branded iOS and Android apps that connect members to your gym.

Man working out in CrossFit Box
Train hard ©Bastien Plu

You can try Wodify for free so you have nothing to lose!

How Much Does WODIFY Cost?

If you want Wodify Premium Plan it will cost $99/month flat rate (unlimited users).

Businesses with more than one location need a custom quote from the company itself.

6. Fitness Software for Gym Owners – Barefoot Software

The Barefoot Software is a business management and automation platform that specializes in client and class scheduling. It has been around since 2003, adding some credibility to the offerings.

What are the Benefits of Barefoot Software?

Barefoot Software’s primary benefit is its ability to connect your clients with classes via a self-service portal.

This eliminates the need for staff members to answer phone calls and emails regarding class schedules, registrations, appointment bookings, cancellations, and other client requests.

Additionally, you can create targeted e-mail campaigns based on your clients’ needs and interests.

This could mean offering upsell or cross-sell opportunities by way of discounts on fitness services or alerting specific clients about upcoming classes or events that may be of interest to them.

Fitness Software for Gym Owners with woman doing yoga
Find calm ©Dane Wetton

Barefoot Software also comes equipped with built-in payment processing capabilities.

This allows users to accept credit card payments directly through their app without needing another third party processor like SquareSpace or Stripe (which typically charge 2% additional fees).

7. Fitness Software for Gym Owners – PushPress

PushPress is an all-in-one gym management solution that allows you to manage billing, schedule classes and appointments, and track attendance.

What Features does PushPress Have?

The software features one of the most powerful class scheduling engines in the industry; with it, you can quickly book private coaching sessions or group training classes, as well as automate recurring appointment scheduling.

To increase your gym’s visibility and reach more clients, PushPress enables you to build a personalized website and promote your business on social media.

PushPress offers clients a booking portal where they can sign up for classes or book group training sessions. This portal also features a payment processing tool that allows them to pay for packages or memberships conveniently by credit card.

Gym owners benefit from robust reporting tools that provide at-a-glance views into their business’ performance metrics over time.

8. Fitness Software for Gym Owners – Glofox

Glofox is a fitness studio management software that manages memberships, attendance, class booking and payments. It also integrates with existing software including Mindbody, Zen Planner and Stripe.

Features of the Glofox app for members

  • Review your booking history
  • Manage your account details
  • Stay up to date on the latest news from your gym

Features of the Glofox app for trainers

  • Monitor your class attendance numbers in real-time.

9. Fitness Software for Gym Owners – Wellness Living

Wellness Living is a software company that offers a full suite of products for fitness businesses.

Wellness Living’s core product is the Rise fitness business management software, which offers a robust, customizable, and user-friendly platform to manage your fitness business.

The Rise platform includes many different features across several areas of your business, including (but not limited to):

  • Client and class management
  • Scheduling, calendar and booking
  • Staff management and payroll
  • Marketing tools
  • E-commerce (selling memberships/services online)
  • Billing & invoicing
  • Training plans
  • Meal plans & nutrition programs
  • Mobile apps for clients and staff
  • Mobile check-in system (requires hardware)
  • Client conversation tracking in real time via text, email or phone call

How much does WellnessLiving Cost?

Pricing: Wellness Living has 4 different payment options available: monthly, annual commitment with no setup fee, annual commitment with setup fee waived, or one-time setup fee plus month-to-month subscription.

Prices vary based on number of locations and number of active clients you have.

10. Fitness Software for Gym Owners – LynxFit

LynxFit is a fitness management software solution that aims to help you manage everything related to your business.

LynxFit says it wants you to be able to get back to doing what makes you happy, which is being a fitness coach and personal trainer, rather than wasting time on the business side of things or getting bogged down in organization.

The software allows you to manage schedules and classes, while also making it simple for your members and clients book those classes. You can also take payments through the software, so you don’t have to worry about collecting money manually.

The website for the company suggests that LynxFit can help make all of your processes more efficient, allowing gym owners and personal trainers alike focus more on coaching—the thing they’re really passionate about.

Overall, we think LynxFit is an excellent choice for both small businesses as well as larger gyms with multiple locations because it’s designed for both smaller and bigger businesses.

11. Fitness Software for Gym Owners – TeamUp

TeamUp is an application that is easy to integrate into your existing setup.

It offers gym owners and personal trainers a centralized dashboard to manage memberships, bookings, and payments. The software works well for users of all scales, from large gyms to independent personal trainers offering both in-studio and online training.

How Does TeamUp Work?

Here’s how it works: Users can sign up through your website and either directly pay for their membership or be invoiced for it by you.

The system also allows you to sell gift cards and tickets for your classes as well as process recurring billing if desired.

Optimise your gym ©Luis Lopes

The basic TeamUp plan ($39/month) gives access to unlimited admin users and offers two pricing models (a flat price or fixed monthly fee).

What Features Does TeamUp Fitness Software Have?

  • The option to send emails and text messages about classes and appointments
  • Attendee check-in via scanning QR codes on their phones
  • Payment processing through Stripe or PayPal
  • Integration with Zapier’s other applications (Zapier is a productivity automation platform)
  • Reporting tools such as attendance logs/records of payments received
  • The ability to add your own branding colors and logo on the app dashboard calendar view
  • Attendance limits per session (for example limiting class sizes)
  • Adding notes about customers in the app’s interface so you have all the info at hand when they contact you with questions or concerns

12. Fitness Software for Gym Owners – MiGym

MiGym is a cloud-based gym management software solution for gyms and fitness studios.

With MiGym, you can create a strong and consistent brand for your gym or fitness studio with the ability to customize your website, mobile app, and member portal.

Their pricing plans are as follows:

  • Startup ($59/month): 1 staff member
  • Basic ($95/month): 2 staff members
  • Pro ($145/month): 3 staff members
  • Premium ($195/month): 4+ staff members

13. Fitness Software for Gym Owners – Zen Planner

Zen Planner is a fitness software product designed for gyms and fitness studios. It helps you manage member accounts, classes, billing, and customer communications.

Zen Planner is a cloud-based software, which means you can access it from anywhere, even your mobile phone.

14. Peakon

Peakon is an employee engagement software that helps you measure, understand and improve employee engagement.

Peakon asks your employees a series of simple questions about their workplace experience on a regular basis, and uses the data to provide actionable insight for managers.

Two-week trial with no credit card required; paid plans start at $4 per employee per month.

15. ClubWorx

ClubWorx is a fitness software platform designed to help you manage your gym or personal training studio.

They offer solutions for:

  • Workout tracking
  • Member management and customer support
  • Customer experience and communication
  • Reporting and scheduling
  • Payment management and sales

16. Arbox

Arbox is an online fitness platform that offers a range of software services to gym owners, personal trainers and fitness professionals.

This service provides a wide range of plans and services to help you manage your business more effectively.

It offers marketing software, as well as tools for managing your employees, clients, booking system and accounting.

Arbox also includes custom branded mobile apps for members to use for keeping track of their workouts.

17. Neon Software

As a gym owner, your customers and members are at the center of everything you do.

Neon Software not only gives you the tools to manage all of your memberships and classes, but it also helps you keep track of your clients and their progress. You can see all their information in one place and easily view their history with your facility (your customers will also be able to access this information.)

Neon offers great support services that are available via email or phone—both 24/7.

How Much Does Neon Software Cost?

Multiple plans are available:

  • Core plan is $79/month (billed annually) or $99/month (billed monthly)
  • Plus plan is $109/month (billed annually) or $129/month (billed monthly)
  • Pro plan is $189/month (billed annually) or $209/month (billed monthly)

18. EZFacility

EZFacility is a cloud-based gym management software provider that helps manage and grow fitness businesses.

Their all-in-one solution for fitness management includes class scheduling, member management and billing, and e-commerce.

It offers other helpful tools such as online registration and e-signature, automated marketing campaigns, business reports and analytics, email messaging tools, and customized website builder.

With their system you can create unlimited staff accounts for your employees to view client information or schedule classes on the calendar.

the best fitness software for gym owners
Make your members happy ©Bastien Plu

The platform also provides members with features like client profiles. These detail their personal information including contact details and measurement tracking charts.

Features of EZFacility

  • Online store to purchase apparel or equipment
  • Direct communication through text messages
  • App where members can view class schedules or add themselves to waitlists
  • Integrated payment methods so you can accept credit cards or set up recurring payments
  • Social media integrations so members can share their workout experiences with friends via Facebook or Instagram
  • A portal where they can fill out liability waivers before starting a service

How Much Does EZFacility Cost?

Pricing starts at $69/month for one location with 100 clients.

19. My PT Hub

My PT Hub is a web-based software that is designed to help gym owners and personal trainers run their businesses more efficiently.

It includes 24/7 support, integration with over 40 different apps, online booking, flexible pricing, a free trial and mobile apps both for iOS and Android.

What Features doe My PT Hub Have?

Features you will find in My PT Hub include customer relationship management (CRM), assessment templates, client portal, online payments and automated invoicing.

How much does My PT Hub Cost?

Prices for My PT Hub range from $30 per month for the self-employed plan to $80 per month for the 5 staff plan.

20. Punchpass

Punchpass is another great option for fitness businesses.

What is Punchpass?

Punchpass is a web-based solution that lets you manage all your classes and appointments, sell passes and merchandise, track attendance and attendance history, send email and text reminders, build a website to attract new customers, take payments and manage your clients, create reports on your business—in short, run your entire business from one platform.

Additionally, Punchpass can send out marketing campaigns to current clients or generate lists of potential prospects based on certain demographics.

How much does Punchpass Cost?

All of this functionality comes at an affordable price for a monthly subscription plan (starting at $29/month).

21. Perform Better

Perform Better is a workout management platform that allows you to create workouts for your clients and share them with individual clients as well as groups. This software also offers labeling, sorting, and searching features to help you keep track of the different client workouts.

  • Great for creating custom work-outs for specific clients
  • The easy interface helps users get up and running quickly

How much does Perform Better Cost?

Price: Starting at $19/month.

22. Gym Leads

Gym Leads is a tool for generating new leads, perfect for gym owners and personal trainers who want to attract more attention to their business.

What Features does Gym Leads Offer?

The site provides an online presence for your gym by creating a website, a blog, and social media accounts. With the help of these digital platforms, Gym Leads can add new members to your mailing list through contests and promotions.

Once you have people on your list, you can use the company’s email marketing tools to send out periodic newsletters and keep them engaged with what’s happening at your fitness studio. Gym Leads also offers tools such as A/B testing so that you can figure out which aspects of your advertising are getting the best results.

This service doesn’t offer any tools specifically for tracking or managing clients’ progress toward their fitness goals; instead it focuses on finding the right people in the first place and nurturing long-term relationships with them so they’ll stick around at your gym.

How much does Gym Leads Cost?

There’s no risk involved: You only pay once you’ve signed up an actual lead through this software’s efforts (plus $9 per month if you want access to additional customizations).

The pricing structure varies depending on where you’re located.

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